Skip to Content
Smart System Solution

Contracting Complete Solution

End-to-end ERP for Saudi contractors — from tender through close-out. Tender management with AI BOQ import, site-to-warehouse workflows, subcontractor and retention control, SEC Unified Contract suite, and Saudi HR / payroll. Built for real Saudi contracting work, not generic ERP retrofit.

Request a demo →
The challenge you face

Your projects bleed margin between systems.

Tenders live in Excel. BOQs get re-keyed three times. Subcontractor retention is tracked manually until something goes wrong. Site engineers fill paper material requests that take a week to reach the warehouse. By the time finance reconciles, the job is over-budget and the SEC submission is late. You need one system where bid, site, warehouse, finance, HSE, and compliance share the same data.

What you get

All modules. In production. With Saudi clients.

Every entry below is a real Odoo module Smart System has built and deployed for contractors in KSA — not a roadmap promise.

01
Core

Complete Contracting Solution

End-to-end ERP for Saudi contractors — bidding through close-out, with cost, billing, claims and HSE on one ledger.

02
AI

Tender Management + AI BOQ Import

Seven-stage tender workflow with AI-powered Arabic / English BOQ OCR (PyMuPDF + Tesseract).

03
Finance

Construction Cost

Budget vs actual, committed cost, forecast-at-completion at WBS and cost-code level.

04
Core

Material Request

Site-to-warehouse workflow with multi-level approval and full traceability.

05
Core

Drawing Management

Centralized drawing register with revision control and per-discipline access.

06
Core

Equipment Management

Owned and rented equipment tracking across sites, with utilization and maintenance.

07
Core

Subcontractor Management

Agreements, work orders, retention, certificates — full subcontractor lifecycle.

08
Finance

Retention Management

Automated retention tracking and release scheduling against milestones.

09
Core

Change Order Management

Request-to-approval workflow with budget revision and downstream cost impact.

10
Core

Field Operation App

Offline / online site data capture, syncs to Odoo on reconnect.

11
Core

HVAC Contracting Solution

Equipment selection, installation, commissioning, AMC — purpose-built for HVAC contractors.

12
Compliance

SEC Unified Contract Suite

Qualification readiness, KPI, HSE, warehouse compliance, financial analysis and budget tracking for SEC 2026.

13
Finance

Assets Management

Fixed assets, MEP, equipment, vehicles — depreciation, movements, barcode verification across sites and warehouses.

14
AI

AI Report Builder

Natural-language report builder. Type a question, get a drillable report — no IT, no SQL, no consultant. Powered by the 11 AI assistants across finance, HR, procurement, sales, ops and project management.

15
Integration

Etimad Alerts System

Real-time tender alerts from the Etimad portal — never miss a government opportunity. Auto-routes new tenders to your BD team with the right qualification status attached.

16
Integration

SAP Ariba cXML Connector

Native Ariba integration for Aramco / SEC suppliers — POs, order confirmations, ASNs, invoices flow into Odoo at the cXML protocol layer with full audit trail.

17
Finance

Saudi HR & Payroll

Full Saudi payroll engine — GOSI, EOSB, allowances, Iqama tracking, Mudad and Madad — compliant out of the box, no offline spreadsheets.

18
AI

AI Assistant (11 = 11 Employees)

Eleven embedded AI assistants across finance, HR, procurement, sales, operations and project management — like adding eleven virtual employees who never sleep.

Saudi compliance

27 modules. 8 regulators. 3 customer portals.

Compliance is engineered into every solution — designed against Saudi regulator criteria, not bolted on at audit time. Below is the full compliance suite — every module is a real product, deployable to your tenant.

Saudi regulators · 8
ZATCA Phase 2
E-invoicing XML / PDF-A3, QR, cryptographic stamp
HRSD · GOSI · WPS (KSA)
Saudi labor compliance — payroll, GOSI, Wage Protection
MOMRA · Baladi
Municipal licensing, permits, reporting
NCA Cybersecurity (KSA)
National Cybersecurity Authority Essential Controls
SFDA Food
Saudi Food & Drug Authority — food production compliance
SASO + SABER Product
Saudi product standards and certification import workflow
CBAHI Health
Healthcare institution accreditation alignment
HCIS Industrial Security
High Commission for Industrial Security industrial sites
Customer-portal compliance · 5
Aramco Vendor
Supplier prequalification — HSE / ISN, technical, financial
Aramco Portal
Native integration to the Aramco supplier portal
SABIC Vendor (NUSANED + EHSS)
HSEMS, quality, ESG and financial submissions for SABIC
CBAHI Portal
Direct submission workflow into the CBAHI portal
SFDA Portal
Direct submission and tracking via the SFDA portal
Cross-cutting compliance engine · 9
Compliance Core
Foundation framework all compliance modules build on
Compliance Master Registry
Single registry of every regulator, obligation, deadline
Compliance Calendar
Auto-tracked deadlines with alerts and escalation
Compliance Document Hub
Central repository with revision control and access
Compliance CAPA Hub
Corrective & Preventive Actions — closure tracking
Compliance Document OCR
Auto-extract data from scanned compliance documents
Compliance PDF Reports
One-click submission-ready PDF reports per regulator
Tender Response Builder
Auto-assemble tender responses from compliance evidence
Arabic Translations
Saudi compliance Arabic translations — every record
AI-powered compliance · 2
AI Compliance Assistant
AI agent answers compliance questions from your registry
AI Compliance Monitoring
Continuous AI scan against regulator criteria — gap flagging
Industry-specific · 3
Pharma GMP
Good Manufacturing Practice for pharmaceutical operations
Warehouse Compliance
Material handling, traceability, regulator-aligned reports
HR SA — Leave Mgmt
Saudi leave management — annual, sick, Hajj, EOSB rules
Why Smart System

Built in Saudi Arabia. Engineered for Saudi Arabia.

01

Real Saudi clients

Petro Rabigh, Northern Region Cement, ANB, Bin Quraya, Rezayat, AMHEC, Saudi Readymix, Initial Saudi Group and more — already running on our stack.

02

Fully managed SaaS

We host, secure, back up and update your tenant. Continuous Saudi regulatory updates — ZATCA, SEC, SFDA, Mudad — ship automatically. No upgrade projects, no infrastructure to run.

03

Site-to-ledger integration

We bridge plant floor to finance — Siemens PLCs, SCADA, Modbus and OPC-UA wired into your ERP without consultants in the middle.

04

AI built in

BOQ OCR, natural-language report builder, and 11 AI assistants across finance, HR, procurement, sales, ops, and project management — included, not upsold.

05

99.8% uptime · fast support

Production-grade SLA with monitoring, alerting and redundancy. Critical issues triaged in minutes — WhatsApp and phone support from a Saudi-time-zone team.

06

Free updates included

Every Saudi regulatory change — ZATCA, SEC, SFDA, Mudad, MOMRA — and every product improvement ships to your tenant automatically. No upgrade fees, no implementation projects.

07

Saudi cloud hosting

Your data lives inside the Kingdom. NCA-aligned infrastructure, encrypted at rest and in transit, daily off-site backups. Low latency for Saudi users, full data-residency for procurement and audit.

08

Built-in AI Auditor

An AI agent watches your ledger continuously — flagging duplicate invoices, missing approvals, ZATCA non-compliance, budget overruns and unusual patterns before the external auditor finds them.

09

Full dynamic reports

Every P&L, balance sheet and management report is drillable to the source transaction. Build new reports with natural language — "labour cost per project for Q1 by contract type" — no IT request, no consultants.

Get in touch

Talk to our team

Tell us about your operation. We respond within 1 business day.