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Smart System Solution

Real Estate Development ERP — built for Saudi developers

From land parcel to lifetime warranty — one Odoo system. Sell off-plan, manage external brokers, auto-invoice ZATCA per installment, track snags, hand over with signatures. Live with a leading Saudi developer.

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15+
Custom Odoo modules
4
Active compounds
83+
Units under management
9-screen
Flutter mobile app
ZATCA Phase 2
XML + QR + crypto stamp
WhatsApp
Business Cloud API
The challenge you face

Off-plan, brokers, payment plans, snags, handover, warranty — six systems pretending to be one.

Brokers chase commissions in Excel. Reservations expire in WhatsApp threads. Payment plans live in PDFs no one updates. Snags are tracked in a notebook on the site engineer's desk. Handover paperwork is signed in triplicate and filed. Warranty claims arrive 18 months later with no traceable history. You need one system where the unit, the buyer, the broker, the contract, the construction milestone, the snag, the handover, the ZATCA invoice, the WhatsApp reminder, the maintenance ticket and the 10-year warranty all share the same ledger.

What you get

18 modules. Four phases. One ledger.

Acquire & Plan → Market & Sell → Build & Deliver → Collect & Support. Every entry below is in production with a Saudi developer.

01
Core

Compound, Phases & Unit Master

Land parcel → compound → phases → buildings → units. Pricing, areas, status and view configuration on a single ledger.

02
Core

Drawing Management

Floor plans, elevations and revisions with per-discipline access for design, contractors and customer-facing exports.

03
Finance

Cost Sheet & Budget

Five-category cost engine — Material, Labor, Overhead, Subcontractor, Equipment — with budget vs actual and forecast-at-completion per unit.

04
Core

CRM, Reservation & Sales Contract

Source → site visit → reservation (auto-expiry on deposit) → sales contract with PDF generation and e-signature. ZATCA invoice issued automatically on signing.

05
Core

Public Website + Project Landing Pages

Per-compound landing pages with hero, gallery, payment-plan calculator (live slider), unit list, map and booking form. Bilingual EN / AR.

06
Core

Customer Mobile App

Flutter app for iOS and Android — 9 screens: browse units, project detail, unit detail, contracts, payment schedule, raise maintenance ticket, profile. Syncs to Odoo via JSON-RPC.

07
Integration

External Broker Portal

Pipeline kanban (lead → visit → negotiation → reservation), inventory cards with commission preview per unit, hot-leads queue, broker leaderboard, marketing-center downloads, WhatsApp share links.

08
Finance

Payment Plan Engine

Configurable plans (e.g. 20% down · 60-month installments · 20% on delivery) with auto-generated schedules, late-fee rules and ZATCA invoice cron per installment.

09
Core

Construction Milestones & Site Progress

Foundation → Structure → MEP → Finishing → Handover with weighted % roll-up. Engineer-side mobile updates feed live dashboards and broker visibility.

10
Core

Snag List Management

Civil / MEP / Paint / Joinery — subcontractor assignment, severity, photo evidence, sign-off. Linked to handover and warranty.

11
Compliance

Handover & Warranty Activation

Customer-acceptance form with keys, meter readings and signatures. Automatic warranty creation: 10-year structural, 5-year aluminum, configurable per category.

12
Core

Subcontractor Management

Bids, contracts, retention, certificates and HSE / authority documents — full subcontractor lifecycle on one ledger.

13
Compliance

ZATCA Phase 2 Auto-Invoicing

Per-installment cron-driven invoicing with 15% VAT, QR code, cryptographic stamp and XML / PDF-A3 submission. Signed and posted automatically.

14
Integration

Collections + WhatsApp Reminders

Email / SMS / WhatsApp dunning on cron — aging buckets, late-fee escalation, customer-side statement portal. WhatsApp Business Cloud API integration.

15
Core

Customer Portal & Maintenance Tickets

Self-service: statement, online payment, receipts, raise maintenance ticket (HVAC / plumb / electrical / civil). Warranty-aware chargeable flag, SLA tracking.

16
Finance

Commissions Engine

Agent and external broker, tiered rules, paid on contract OR on collection. Approval workflow, payout queue, broker statement export.

17
Finance

Executive Dashboard

Real-time KPIs — contracted value, collected YTD, outstanding, available units, sales velocity, inventory mix, collections aging, project status grid, top agents, cashflow forecast. Built with Chart.js.

18
AI

AI Report Builder

Natural-language reports — type a question, get a drillable report. Powered by 11 AI assistants across finance, HR, procurement, sales, ops and project management.

Built and deployed

Six tangible deliverables — beyond the ERP backend.

An ERP on its own is a database. These are the customer-facing, broker-facing and management-facing surfaces we ship on top.

9-screen Flutter app · iOS + Android

Customer Mobile App

Splash, home, browse units, project detail, unit detail, contracts, payment schedule, new maintenance ticket, profile. iPhone 15 Pro pixel-accurate frame, Odoo JSON-RPC sync.

14 live widgets · Chart.js

Executive Dashboard

Contracted value · Collected YTD · Outstanding · Available units · Sales velocity (10 months) · Inventory mix donut · Collections aging buckets · Project status grid · Top agents · Cashflow forecast · Activity feed · Support tickets · Upcoming events.

Pipeline kanban · Gold tier

External Broker Portal

Stages: New lead → Site visit → Negotiation → Reservation. Inventory cards with commission preview, hot leads queue, paid / pending / accrued commissions table, broker leaderboard, marketing center (brochures, photos, virtual tour, WhatsApp templates).

Per-compound landing · live calculator

Interactive Project Page

Hero with gallery, 360° tour placeholder, specs, payment-plan calculator with live slider (4 plans), unit list grid (sold / reserved / available), location map, online booking form. Bilingual EN / AR.

Marketing site · mobile-first

Public Website Redesign

Hero, real project showcase (4), services overview (5), warranty showcase, certifications, contact form. Fully responsive, dark-mode aware. Replaces the legacy marketing site with the new brand system.

4 phases · 25+ entities · editable .drawio

End-to-End Workflow Map

Acquire & Plan → Market & Sell → Build & Deliver → Collect & Support. Every core Odoo model, milestone and supporting module shown — handed over with the .drawio source so the team can adapt it.

Saudi compliance

27 modules. 8 regulators. 3 customer portals.

Compliance is engineered into every solution — designed against Saudi regulator criteria, not bolted on at audit time. Below is the full compliance suite — every module is a real product, deployable to your tenant.

Saudi regulators · 8
ZATCA Phase 2
E-invoicing XML / PDF-A3, QR, cryptographic stamp
HRSD · GOSI · WPS (KSA)
Saudi labor compliance — payroll, GOSI, Wage Protection
MOMRA · Baladi
Municipal licensing, permits, reporting
NCA Cybersecurity (KSA)
National Cybersecurity Authority Essential Controls
SFDA Food
Saudi Food & Drug Authority — food production compliance
SASO + SABER Product
Saudi product standards and certification import workflow
CBAHI Health
Healthcare institution accreditation alignment
HCIS Industrial Security
High Commission for Industrial Security industrial sites
Customer-portal compliance · 5
Aramco Vendor
Supplier prequalification — HSE / ISN, technical, financial
Aramco Portal
Native integration to the Aramco supplier portal
SABIC Vendor (NUSANED + EHSS)
HSEMS, quality, ESG and financial submissions for SABIC
CBAHI Portal
Direct submission workflow into the CBAHI portal
SFDA Portal
Direct submission and tracking via the SFDA portal
Cross-cutting compliance engine · 9
Compliance Core
Foundation framework all compliance modules build on
Compliance Master Registry
Single registry of every regulator, obligation, deadline
Compliance Calendar
Auto-tracked deadlines with alerts and escalation
Compliance Document Hub
Central repository with revision control and access
Compliance CAPA Hub
Corrective & Preventive Actions — closure tracking
Compliance Document OCR
Auto-extract data from scanned compliance documents
Compliance PDF Reports
One-click submission-ready PDF reports per regulator
Tender Response Builder
Auto-assemble tender responses from compliance evidence
Arabic Translations
Saudi compliance Arabic translations — every record
AI-powered compliance · 2
AI Compliance Assistant
AI agent answers compliance questions from your registry
AI Compliance Monitoring
Continuous AI scan against regulator criteria — gap flagging
Industry-specific · 3
Pharma GMP
Good Manufacturing Practice for pharmaceutical operations
Warehouse Compliance
Material handling, traceability, regulator-aligned reports
HR SA — Leave Mgmt
Saudi leave management — annual, sick, Hajj, EOSB rules
Why Smart System

Built in Saudi Arabia. Engineered for Saudi Arabia.

01

Already live with a Saudi developer

Not a slide deck. Four active compounds, 83+ units, broker portal in use, ZATCA invoices firing on cron, customers paying via the mobile app.

02

ZATCA + WhatsApp + Mudad — built in

Phase 2 e-invoicing with QR and cryptographic stamp on every installment. WhatsApp Business Cloud API for collections and broker alerts. Mudad-compliant payroll out of the box.

03

Mobile app + broker portal included

A 9-screen Flutter customer app and a full external-broker portal — pipeline, commissions, leaderboard, marketing center — included in the standard delivery, not a separate project.

04

Saudi-first by default

Arabic / English UI, Hijri calendar support, Saudi VAT and payroll handled natively. Brand colours, RTL layout and Arabic typography all production-grade.

05

99.8% uptime · fast support

Production-grade SLA with monitoring and redundancy. Critical issues triaged in minutes — WhatsApp and phone support from a Saudi-time-zone team.

06

Free updates included

Every Saudi regulatory change — ZATCA, Mudad, MOMRA, REGA — and every product improvement ships to your tenant automatically. No upgrade fees, no implementation projects.

07

Saudi cloud hosting

Your data lives inside the Kingdom. NCA-aligned infrastructure, encrypted at rest and in transit, daily off-site backups. Low latency for Saudi users, full data-residency for procurement and audit.

08

Built-in AI Auditor

An AI agent watches your ledger continuously — flagging duplicate invoices, missing approvals, ZATCA non-compliance, budget overruns and unusual patterns before the external auditor finds them.

09

Bilingual EN / AR with RTL polish

Real Arabic — not a Google-Translate veneer. Full RTL layout, Arabic numerals where needed, Hijri calendar option, ZATCA invoices and sales contracts rendered in Arabic, customer mobile app and broker portal fully bilingual with one tap.

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